Quote, schedule, and invoice every trip from the same platform that runs your routes — with real cost calculation behind every price.
See it with your own routesCharter and field trip work is where contractors make margin — and where paperwork leaks it away. A trip quoted from a gut-feel rate, scheduled on a whiteboard, and invoiced from a template three weeks late is a trip that may or may not have made money. Guardian Route’s TripPlanner runs the whole trip lifecycle — request, schedule, complete, invoice — inside the platform that already knows your vehicles, drivers, and costs.
Trips move through a defined lifecycle: request comes in, you approve it, assign a vehicle and driver, run it, record completion, and generate the invoice — with status tracked at every step. Nothing lives on a whiteboard, and nothing gets forgotten between the trip and the bill.
Invoices are built from real cost inputs — mileage, fuel, driver labor including overtime, and vehicle costs — so the price reflects what the trip actually took to run. Quote confidently, and know which trips are worth taking.
Generate professional, branded PDF invoices with itemized costs — the kind a district business office can approve without a phone call. Track what has been paid and what is outstanding across all your trip work.
Because trips are scheduled in the same system that runs your daily routes, vehicle and driver conflicts surface at assignment time — before a Friday trip quietly claims the bus a route needs at 2 p.m.
Yes. TripPlanner generates branded PDF invoices with itemized costs from the trip’s actual data — mileage, labor, and vehicle costs — and tracks invoice status through payment.
Trips are scheduled in the same system that manages route assignments, so vehicle and driver conflicts are checked when you assign a trip — not discovered when the route bus fails to show.
Yes. Trip costs and revenue live in the same platform as route operations, so charter work is visible in the same cost picture as your contract service.
We'll build a demo using real routes from your district — so you can see exactly how Guardian Route fits your operation before signing anything.
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We'll show you Guardian Route with your own district data.